Dear Night PHOENIX Runner,
Please find below a summary of the final instructions for the Night Phoenix, 6 hour timed event, on Saturday 23rd September 2017.
(Please note, we cannot make ANY changes to entries at this late stage)
If you have run with us before, please do still have a read through and familiarise yourself with the points below as these will cover off any questions you may have and should ensure things go well on the day;
REGISTRATION – Opens at 2.30pm
Elmbridge XCEL LEISURE CENTRE – at the FRONT of the centre.
All race numbers will be given out at registration on the day from the Leisure Centre. Race numbers must be displayed clearly on the front of your apparel and visible at all times during the event as we will need to record your laps.
3.30pm – this is a 6 hour timed event and we do not do early starts. The clock starts at 3.30pm and stops at 9.30pm.
There will be a mandatory race brief 15 minutes before the start time and then we all walk down to the start together.
RUNNING at NIGHT (Head Torch)
This is an evening / night run and as such you may be running after dark. There are no lights whatsoever on some sections of the towpath, so a torch is mandatory.
You MUST carry a head torch after 6.30pm (sunset on the day is 6.57pm) with spare batteries in case of battery failure.
If you fail to have a working head torch after 6.30pm we reserve the right to remove you from the event – it sounds harsh, but this is a condition of our permit (so please, please bring a working torch and spare batteries)
PARKING – for your sat navigation, use KT12 2JG
There is ample parking in the leisure centre car park and on both sides of Waterside Drive, before the mini roundabout. All parking in the area is FREE of charge.
PLEASE NOTE – The leisure centre car park CLOSES at 9pm and the barriers come down. If you think you will still be running after this time, simply park on Waterside Drive.
Please, please DO NOT park in the small Weir Hotel (pub) car park as it is reserved for hotel residents only. This is a strict stipulation from the landlords and I’m keen that we can keep coming back.
The REGISTRATION VENUE
Please come to the registration area first. The Elmbridge Xcel Leisure Centre has very kindly offered us their facilities from 2.30pm. There are toilets in the Leisure Centre which will be open for our use as well as hot showers for afterwards, which you can use for just £1 if you show your race number (these are usually £5). There is then a short walk to the start line (approx. 2-3 minutes). The café will be open throughout registration. The Leisure centre closes at 9.00pm.
VERY IMPORTANT – Once we leave the registration area at the Leisure Centre all access to the toilets at the centre can ONLY be made through the FRONT OF THE BUILDING. Please, please DO NOT try and gain access through the rear doors as these are linked to the alarm system. Even if you think these doors are open – please go around to the front – its only a little bit further to walk (or run)!
The START VENUE
The start / finish area is in front of the Weir Pub on the towpath. The pub will be open throughout the event and allows us use of their toilets during our events and they also have an excellent menu. Depending on what time you finish, you may want to stay on after the event for a bit of food and a drink or two before last orders at 11.00pm.
Start Area – There are toilets at both the Weir pub and in the Leisure Centre which will be open for our use during registration and the event. The Leisure Centre also has showers, but remember it closes at 9.00pm.
Turn-a-round Point – There is a public toilet block about 150 meters away from the turnaround point. You will need to cross the road next to the towpath, please take care here, especially after dark. These toilets are sporadically closed due to some ongoing plumbing issues and please note, these close at 7.00pm, so if you do need to pre-plan toilet stops into your run, best to plan these around the leisure centre and / or Weir pub, near the start / finish end of the route.
There are lockers at the registration venue in the Xcel Leisure Centre where you can leave any valuables – these take £1 coins – BUT please remember this closes at 9.00pm. We’ll have a tent at the start area on the towpath, which will be carefully positioned to be in our view at all times, where you can leave baggage or extra clothes at your own risk. I would strongly urge you not to leave any valuables here.
RACE HQ – Start & Finish Area
Race headquarters, also known as ‘the tuck shop’ will be in front of the pub on the towpath, where there will be a well stocked aid station with lots of water (both in 7oz cups and 500ml bottles) and chocolate, sweets and general fun. If you want you can leave your own drinks and supplies here too (please label them). You will never be more than 1.65 miles from the race HQ as you run, (as long as you stay on the correct route that is; see route description below).
Race Timing – LAP RULES and Etiquette
This is a six-hour timed event. You can complete as many or as few full 3.28 mile laps in this time as you want. You need to complete one lap to qualify for the finishers’ medal. After each lap you will pass in front of the pub, through the Race HQ and collect a coloured wrist band. You MUST get a wrist band for every lap you complete. When you finish running the wrist bands will be counted and verified to give you a final distance and time. Please do not just leave without ensuring we have captured your finish time and counted your laps.
We reserve the right to ask you not to go out for another lap, towards the end of the 6 hour time limit. This is only if there is no chance you will complete another full lap in the remaining time – please work with us on this – it’s for safety!
Complete 1 lap and you’re both a finisher and a winner in our eyes!
Complete 4 laps for a half marathon distance
Complete 8 laps for a full marathon distance, recognised by the 100 Marathon Club
Complete 9+ laps for an ultra marathon distance
When you no longer want to run you must RING THE BELL (an old 1920’s antique school-bell) which will be located at the race HQ. This is the signal that you have finished. At this point your distance and race time will be manually recorded, to be published in the results section on our website. You will then be presented with your finisher’s medal.
The ROUTE & WEATHER
We’ve been watching the forecast closely, but let’s face it we live in the UK so anything could happen. At present, the week leading up to the event looks mixed with some rain forecasted in the days leading up to the event. At this point in time the towpath is in pretty good shape. On race day the forecast is showing as overcast with quite a bit of cloud cover during the afternoon; temperature highs of 17 degrees; following a morning low of 10 degrees, so please prepare for a potentially cooler day and as the sun goes down (sunset is 6.57pm) the temperature will cool considerably more, so please bring appropriate clothing to keep warm. You MUST have a head torch with you for any running you do after 6.30pm as most stretches of the towpath do not have any lighting and will be very dark after sunset.
Either trail shoes or road shoes are perfectly suitable options – personally I only ever wear road shows on this route.
Please note that the towpath is a public right of way, so I would ask that you give due consideration to all other users. In particular, take extra care at the start / finish area, where there is a 100 meter section of towpath which is occasionally accessed by vehicles, please be vigilant. As the route is an ‘out and back’ you will be passing other runners coming in the opposite direction, so please give care and attention to this and have a safe run. Use the opportunity to hurl encouragement, amongst other things, at your fellow runners. Personally, I’ve found that every single time I wish another runner well I run just a tiny bit faster myself!
All runners begin with the River Thames on their right hand side and run towards and under Walton Bridge. Navigation is about as easy as it can get – just follow the river! If you can’t see the river, then somehow you are lost. Retrace your steps until you can see the river and you are found.
At 2.65km, or 1.64 miles you will reach the turning point, which is past Walton Bridge at the far end of an area called Cowey Sale.
There will be a marshal here for the first few laps of the race to make sure you turn back and are familiar with this turning point. The marshal will not be there for the duration of the race, so please take note of this area and take care not to miss this, particularly when running after dark. There will also be a large yellow reflective sign on the left of the path telling you to ‘turn around’ – please go all the way to the turn point before turning back on each lap.
The overall course has no elevation gain or drop making this a flat and fast route. Well, except for the small blue bridge you go over at the Marina, but that is sure to get easier and easier on each lap.
EMERGENCY CONTACT DETAILS for your phone
In the event of a medical emergency call the emergency services on 999 AND contact the Race Director, Rik Vercoe, directly on 07949 273732 AND always pass a message onto the next available runner (in case you do not have a mobile phone, this step is particularly important as the message is then relayed back to Race HQ). If you are that next available runner, come directly to race HQ and inform the Race Director or one of the Marshals.
Whilst it is not compulsory to carry a mobile phone during this event we do highly recommend it. Regardless, please program my mobile number into your phone – not later, do it right now!
Race Director: Rik Vercoe
Mobile: 07949 273732
FIRST AID & Medical
A first aid kit is located at the race HQ.
A Medical, Emergency and Ambulance Evacuation Plan is located at Race HQ in a red waterproof folder.
Foil blankets are kept at Race HQ for both emergency purposes and can be requested at any time.
Our races are generally small and designed to be low key and FUN!
We hope you have a great day out with us and we look forward to welcoming you!!
PHOENIX Running Ltd
For our full terms & conditions, we ask all participants to go to www.phoenixrunning.co.uk and familiarise yourself with our T&C’s and general race rules.
Original Event Info Below
This is the second of our evening series of 6-hour themed events, the Night Phoenix. This event will be held on the same day as our Top Run II, so there is the opportunity to run in two themed events with us on the same day and get your hands on not one but two awesome Phoenix medals.
The run is a 6 hour timed event where you can complete as many, or as few, laps as you like on a 3.28 mile, out and back, course along the beautiful river Thames. Complete one lap and you qualify for the bespoke finishers’ medal, or keep going and see how far you can get in the full 6 hours.
Running will start at 3.30pm and there is the potential to finish at dusk or in the dark depending on how quickly and how far you run! Sunset is around 8.00pm
There will, of course, be some awesome bling – this one is not to be missed!
There is a 6 hour cut off, so ideally all runners will be finished by 9.30pm.
Places will be strictly limited so don’t leave it too late to enter.
Registration opens from 2:30pm
This event is fully sanctioned by the 100 Marathon Club.
The course is along a canal path, overall has no elevation gain / loss making this a flat and fast route.
|Summary||6 Hour Timed Event | Flat | Trail|
|TRA Permit No.||650 / 17|
|Event Location||The Xcel Leisure Centre, Waterside Drive, Walton on Thames, Surrey, KT12 2JG|
|Route Map (click to enlarge)|